Positions and the fleet map

Once a telematics account is connected, every vehicle it reports shows on the fleet map with its last position, state, speed and driver. A connection can also keep a Vehicles table up to date, and Quanty keeps a position history for the route of each vehicle, the kilometres of orders and the road cards. This page covers what you see and what is stored.

Before you start

• A telematics connection (see Connecting telematics or Your own system (API)).
• Who sees the vehicles depends on where the connection writes, see Who can see positions.

The fleet map

Open Map in the TMS rail (Fleet): the Fleet map. It refreshes by itself every 30 seconds while the tab is open ("Updated 10:42 · refreshes every 30 s").

• Search plate, driver, place and the filters: the state (Driving, Idling, Stopped, Offline), All connections or one, and Everyone, Assigned to a person or Not assigned. "12 of 41 vehicles"; Clear filters; "No vehicle matches these filters."
• Each vehicle is an arrow: "Arrows point where a vehicle is heading." A vehicle whose position is old shows a clock (Old position).
• Telematics settings (admins) opens Telematics.
• When a connection fails: "Needs attention: Eurowag. Positions from it may be out of date." with Open telematics.

The same map can also be a view of any table with addresses, see Fleet map and Map view.

A vehicle up close

Click a vehicle to open its detail: plate, state, speed, the last place, the driver, the time of the report and who it is assigned to.

• "This position is more than 15 minutes old: the vehicle may have moved since." when the report is older than 15 minutes.
• Show route: Last 6 h, Last 24 h or Last 3 days draws the path from the stored history ("Route drawn from 214 positions."), or "No movement in this period."; Hide route removes it. When Quanty has fewer than two stored positions for the period, it asks the provider once.
• Assign to person and Change type (admins, below).

Assign a company car to a person

For company cars, an admin can assign the vehicle to the colleague who drives it, for example someone in sales or purchasing.

1. Click Assign to person (or Change person).
2. Assign PO 5KM21: "For company cars: the person who drives this vehicle, for example someone in sales or purchasing." Search people, or choose Nobody.
3. Read the box Location is personal data and save.

Only active members can be assigned. The assignment stays over syncs and is cleared when the person leaves the organization. Assigned to reads the name, Nobody, "A former member", or "A colleague" for someone who may not list the members. When the Vehicles table has a person column, the person is written there too.

Change type sets the vehicle type (tractor unit, trailer, van or car); the choice stays over syncs, and clearing it gives the type back to the provider.

The Vehicles table

When a connection writes into a table, every sync keeps one row per vehicle. Quanty finds or creates these columns, by a stable key, so renaming a column never makes it add a second one, and a table that already has matching Polish, English or German headings (for example "License plate" or "Rejestracja") keeps them:

• Plate and a vehicle type column (only when the table already has one) are filled once and then belong to whoever edits them.
• Every other column is the provider's live answer and is overwritten on each sync when its value changed. Do not edit them by hand.
• Automations of the table hear about State changes, for example "when a vehicle goes Offline".
• A sync never deletes a row or a vehicle. A row belongs to one vehicle only.

Position history and offline vehicles

• Quanty stores a point of a vehicle's route when it moved at least about 15 metres, or every 30 minutes while it stands. "Position history is kept for 90 days, then deleted."
• A vehicle the provider stops reporting turns Offline after 30 minutes or three sync intervals, whichever is longer. Any report older than 6 hours also reads Offline, whatever the provider says. Vehicles are never removed.
• Deleting a connection deletes its position history at once.

Who can see positions

There is no separate telematics permission. A vehicle's position follows the access to where it is written:

• With a destination table: whoever can read that table sees its vehicles on the map, like any other row. Others see "Some vehicles are not shown: positions follow the access to the table they are written to."
• Map only, or when the table was deleted: only organization admins see the vehicles.

Assigning a vehicle to a person does not change who sees it.

What Quanty stores

The token or password of a connection is stored encrypted and cannot be shown again.

Related pages

• Telematics (GPS): the overview.
• Connecting telematics: destinations and schedules.
• Telematics in the TMS: what the TMS does with positions.
• Fleet map and Map view: maps of any table.
• Quanty Ghost: columns that never leave the organization.