Order printouts

An order prints three papers: the Order for the carrier you send to a subcontractor, the Confirmation for the client, and a CMR draft filled in from the order. Each is made from the order as it is at that moment, so nothing is typed twice, and each print is noted in the order's history.

Before you start

Your organization has the TMS add-on. Open an order and choose Print in the menu next to its next step (the arrow beside the header button).
Everyone in the organization can print and download the PDF, viewers included. Saving the order for the carrier into the order's documents needs a role that may change TMS data.
Your company's name and address on the papers come from TMS settings, Company and numbering. Remarks for carrier orders come from the client's and the carrier's cards (see TMS clients and carriers).
Printing opens a new browser window. Allow pop-ups for Quanty, or the card says "The browser blocked the print window. Allow pop-ups for Quanty and try again."

The menu next to the next step on an order card, with Print open: Order for the carrier, Confirmation for the client and CMR draft — Print on an order.

Paper	Offered on	Language
Order for the carrier	Orders driven by a carrier.	Print in your screen language; Download PDF in Polish, in English or in German.
Confirmation for the client	Every order except drafts.	Your screen language.
CMR draft	Every order that is not cancelled, drafts included.	Your screen language.

A cancelled order has no Print menu. To print a paper in another language, switch the app's language first (the PDF for the carrier has its own language choice).

Order for the carrier

The sheet you send a carrier with the order: what to carry, where, when, at what price and on what terms.

Part	What it holds
The heading	Transport order, the order number and date, Our reference, your company (Principal) and the Carrier with its tax number and the carrier's reference.
Route	Each stop with its time window, reference, ramp and comment, what is loaded or unloaded there, the contact person, "Ready from …", "Planned on site: 60 min", the pre-advice ("Pre-advice booked: AV-2231") and the handling ("manual unloading", "no transshipment").
Goods	Each goods line with its quantity, weight, sizes ("120 × 80 × 150 cm per piece"), volume, temperature and setpoint, value, packing and stacking, and every dangerous substance under Dangerous goods (ADR): "UN 1263 Paint, class 3, packing group II".
The cargo	The trailer type, the temperature, the requirements (your own trailer types and requirements under the names you gave them in Dictionaries) and the SENT number.
Vehicle and Driver	The carrier's plate and driver, when known.
Agreed price	The carrier cost, or "Price to be agreed".
Remarks	The remarks for carrier orders from the client's card, then those from the carrier's card.
Terms	"The carrier confirms the order by return. Payment 45 days from the receipt of the invoice with the original CMR and delivery documents. Re-loading and subcontracting only with our written consent. Waiting time over 24 hours at a stop is settled separately."
Signature and stamp	A box for the carrier.

The payment term on the sheet is the carrier's term on the order, else the carrier card's term for costs, else its general term, else your organization's default, else 30 days.

Save in the order's documents files the sheet in Files (folder Order documents (TMS)) and on the order as an Order for the carrier document, in your screen language: "The order sheet is saved in the documents." Saving the same unchanged order again returns the copy already saved; after a change to the order a new copy is saved.

Send the order to the carrier attaches the same sheet as a PDF in the e-mail's language (see Sending orders to drivers and carriers). A very long order may not fit: "The order is too long to print. Shorten the remarks or the list of goods."

Confirmation for the client

The Order confirmation you send the client to confirm you took the order: "We confirm the transport order on the terms below."

Part	What it holds
From / To	Your company and the client.
Your reference, Your order number	The client's reference and order number.
Our order number	The order number, or "given on confirmation" for an order not confirmed yet.
Route	The stops with their windows, contacts and pre-advice.
Goods	The goods lines with every ADR line, and the temperature.
Agreed freight	The freight, with "Payment within 30 days of the invoice."
Vehicle	The plates, when known.
Your contact person	The client's contact person on the order.
The closing	"Thank you for the order." and a Signature box.

It never shows the carrier, the carrier's price, the margin or the internal note.

CMR draft

A CMR consignment note pre-filled from the order, marked "DRAFT, does not replace the original CMR". Use it to prepare the real CMR or to check the data with the sender.

Box	Filled with
1 Sender	The first loading place.
2 Consignee	The last unloading place.
3 Place of delivery of the goods	The last unloading's place and country.
4 Place and date of taking over the goods	The first loading's place, country and date.
6 to 12	The goods lines (number of packages, packing, nature of the goods, gross weight, volume), each dangerous substance on its own line with its UN number, name, class and packing group.
13 Sender's instructions	The reference, "Carry at 2 to 6 °C" and the SENT number.
16 Carrier	The carrier on a carrier order, your company on your own fleet, and "Vehicle: PO 4TJ21 / PO 1NA77".
21 Established in, on	The first loading's city and day.
5, 14, 15, 17 to 20, 22 to 24	Left empty to fill in and sign by hand.

The history of prints

Each print is written in the order's history, for example "Printed: CMR draft (PL)", and a PDF download as "Order for the carrier downloaded as PDF (EN)". The same person printing the same paper in the same language within 10 minutes, with the order unchanged, adds no second line.

Good to know

Papers are made from the order at the moment you print: correct the order first, then print again.
The internal note never appears on any paper.
Invoices have their own print menu with languages, copies and duplicates (see TMS invoices and receivables).
When the organization is read-only because of an unpaid subscription, printing and PDF downloads still work.

The order card: where the Print menu is.
Sending orders to drivers and carriers: the order PDF by e-mail.
TMS clients and carriers: remarks for carrier orders and payment terms.