The carrier's page
The carrier of an order gets a link to one page about that order, on any phone and without an account. There it confirms that it takes the order and with which truck and driver, or declines it, enters when the truck arrived and left, sends the CMR and the other documents, sends its invoice, and asks questions about the payment. Everything it does lands on the order in Quanty at once.
Before you start
- The order is confirmed and driven by a carrier.
- The carrier gets the link with the order by e-mail (Send the order to the carrier, see Sending orders to drivers and carriers), or you make one on the order's Sharing and send it yourself (see TMS links for clients, carriers and drivers).
- Making carrier links belongs to the Dispatch module.
What the carrier sees
The page opens with "Transport order from Przykładowa Spedycja", the order number, "For: Trans-Pol" and "Your reference: TP/2026/887", in the language of the link.
| Part | What it shows |
|---|---|
| Route | Each stop with the company, the address, the time window (or "Time to be agreed"), "Reference: LD-55102", the comment, and "Unloading here: 33 EUR pallets". |
| Goods | Each line with its quantity, unit and weight, and ADR dangerous goods with the class and UN number. The trailer type, the temperature and the requirements. |
| Agreed price | The carrier cost with its currency, and "Payment within 45 days of receiving the invoice with the documents." |
| Documents | What is required, what is still missing and the deadline. |
| The foot | "This link works until 13.01.2027. Later, ask Przykładowa Spedycja for a new one." |
It never shows your client's price, your margin, the internal note or anything of other orders.
Confirming the order
Confirm the order: "Give the truck and the driver. That confirms you take this order."
| Field | What it means | Example |
|---|---|---|
| Truck plate | Required, at least four letters or digits. "Vehicles you gave before" offers the plates the carrier gave on earlier orders. | WGM 3T418 |
| Trailer plate | Optional. | WGM 7N220 |
| Driver, first and last name | Required. | Oleh Bondarenko |
| Driver phone | Optional. | +380 50 123 45 67 |
| Documents will be sent by | "Optional. The forwarder will not remind you before this day." | 20.11.2026 |
After Confirm the order the page reads "Order confirmed 02.11.2026 10:12". On the order, the carrier line reads "Confirmed 02.11.2026", the plate and the driver are filled in, and Carrier confirmation shows them. Until delivery the carrier can Change the truck or the driver: "Correct the truck or the driver. The forwarder sees the change at once." After delivery: "This transport is already delivered. The truck and the driver can no longer be changed; you can still send the documents."
The promised date holds the reminders back, but when the invoice deadline is five days away or less the automatic reminders may still ask for the papers (see Documents and scans).
Declining the order
Before confirming, the carrier can press I cannot take this order. Decline the order: "Say briefly why. Przykładowa Spedycja gets this message." The Reason takes 3 to 500 characters, for example "no free truck on these dates". The page then says "The order was declined: no free truck on these dates. The forwarder has been told."
On the order, the carrier line reads "Declined: no free truck on these dates", and the order's owner gets the critical issue The carrier declined the order. Change the carrier, or send the order again (a new offer clears the decline). A confirmed or delivered order cannot be declined.
Actual times
Actual times: "Enter when the truck arrived and left. Times are in this phone's time zone." For each stop ("1. Loading · Gądki") the carrier enters the Arrival and Departure and presses Save.
- A time already set by telematics, by your office, by an import or on the driver's page is locked: "These times came from a system: no need to enter them."
- A time cannot be in the future, the departure cannot be before the arrival, and a time more than three days before the stop's window is refused.
- Once the order is invoiced, settled, cancelled or declined, times can no longer be changed.
- The times change the stop on the order; they do not move the order's status.
Documents
Documents: "Send the documents after unloading. A clear photo from the phone is enough." Each required kind reads Still missing, "Sent: 1", The forwarder already has it or Not required, with "Please send them by 20.11.2026" (or "The deadline was … Please send them as soon as you can.").
- Press Take a photo or Choose a file, and pick what document it is (CMR, proof of delivery, pallet receipts, thermograph printout, other document).
- "Keep this page open until the upload finishes."
- The file lands on the order as the carrier's document; the page shows how many files the link can still take ("You can still send 18 files through this link.").
Files: PDF, JPG, PNG, HEIC or TIFF, up to 25 MB each, and up to 20 files per link (the invoice counts). "All required documents are in. Thank you." when nothing is missing.
The invoice
Invoice: "Send the invoice for this order: the file, its number and the net and gross amounts."
| Field | What it means | Example |
|---|---|---|
| Invoice file | PDF or a photo, up to 25 MB. | FV_887_2026.pdf |
| Invoice number | Starts with a letter or a digit, up to 64 characters. | FV/887/2026 |
| Net amount | Above zero. | 1 250,00 |
| Gross amount | At least the net amount and at most 30% more. "No VAT (e.g. reverse charge): enter the same amount." | 1 250,00 |
| Currency | PLN, a currency of the NBP table, or the order's currency. | EUR |
Send the invoice: "Thank you, the invoice has arrived." It arrives in Quanty as a carrier cost draft matched to the order, never as a second copy of a cost you already hold (see TMS carrier costs and payments). The page then shows the invoice with its state: Received, Being clarified, Approved, Paid or Rejected.
After that the carrier can only Send a correction ("enter the amounts that apply after the correction", with the Correction number). If you reject the invoice: "The forwarder rejected this invoice and closed its conversation. Send a new invoice for this order."
Messages about the invoice
Once the invoice has arrived, Messages opens: "Questions about the invoice and the payment: Przykładowa Spedycja answers here." The carrier writes up to 2 000 characters per message and can Add a file (up to 10 MB, at most 20 files in the conversation). Your team answers on the cost card (see TMS carrier costs and payments).
How long it works
A new carrier link works until 60 days after the last unloading, because carriers often invoice weeks after the delivery. Each document, invoice or message the carrier sends through a live link keeps it open at least 30 more days (confirming or entering times does not). On the order's Sharing, Extend by 30 days adds 30 days, never beyond a year after the last unloading (see TMS links for clients, carriers and drivers).
The link stops when it is revoked, when the order gets another carrier or moves to your own fleet, or when the order goes back to a draft. A cancelled order's page says "This order was cancelled. Do not drive to the loading; contact Przykładowa Spedycja."
Good to know
- "The page could not be loaded": the phone has no connection. "Too many attempts": wait a minute.
- Sending the order again by e-mail carries the same link, so the carrier keeps one page per order.
- The carrier's plate and driver from the page also appear on the order's printouts and in Tracking.
Who can do this
Making and extending carrier links belongs to the Dispatch module. The carrier needs no account.
Related pages
- TMS links for clients, carriers and drivers: what the links have in common.
- Sending orders to drivers and carriers: the e-mail with the link.
- Documents and scans: the documents the carrier sends.
- TMS carrier costs and payments: the carrier's invoice and its thread.