Absences

An absence is a day or a range of days a person is away: leave, sick leave, childcare, a day off, training. Each absence has a code that says what it counts as and how its days are counted, and Quanty counts the working days, the calendar days and the hours before you save, so the planner, the leave balance and the month summary for payroll all read the same numbers.

Before you start

• Your organization has the TMS add-on. Absences are on each person card, tab Absences, and in Fleet, People in the views Calendar and Summary.
• Everyone can see absences. Adding, changing and deleting them, editing a leave balance and reading absences from Marcos needs a role that may change TMS data with the Fleet module.
• The absence codes and the company days off are in TMS settings, Absences, for admins.

Absence codes

"Each code says what it counts as and how its days are counted: leave in working days, sick leave in calendar days." A new organization starts with these codes:

Add a code and Change open the code form (admins):

Archive retires a code ("archived"): it can no longer be chosen ("This code is archived. Choose another one."), and the absences that use it stay. Use again brings it back; Show archived lists them.

Company days off

"A holiday on a Saturday gives the staff another day off (Labour Code art. 130). Add that day here and no count treats it as a working day." The pane names such Saturdays ("All Saints' Day falls on Saturday 01.11.2025."), and Day off with Add adds the day. A company day off lowers the working days of every absence over it. The Polish public holidays are built in.

Counting days and hours

The code decides which days count: "Leave counts working days, sick leave calendar days; hours are working days times the daily norm."

Adding an absence

1. On the person card, tab Absences, click Add absence.
2. Choose the Kind (the code), the First day and the Last day.
3. Read what Quanty counted: "Counted: 5 working days, 40 h. Weekends and holidays are not counted." or "Counted: 7 calendar days, every day of the range."
4. For a few hours on one day, fill in Only part of the day (hours) ("Leave empty for the whole day."). Hours of part of a day go only with a one-day absence.
5. Add a Note, for example "planned holiday, sick note number".
6. Save.

One day has one absence: "This driver already has an absence on some of these days. Change the dates or delete the other absence first."

Correcting the numbers

When the counted numbers are not what happened, click Correct the numbers: "Quanty counted 5 working days and 40 h. Type what it should be and why." Type the Days and Hours and the Reason for the correction, for example "worked half of Thursday". The absence then reads "Corrected: 4.5 working days, 36 h (Quanty counted 5 working days, 40 h)", and the list shows "Corrected by hand: worked half of Thursday". Back to the counted numbers removes the correction. A correction without a reason is refused: "Say why the numbers are corrected."

Absences on the person card

• The month calendar with the holidays named, This month and the arrows.
• Absences 2026: each absence with its code, dates, working days and hours, and Change or correct.
• Leave 2026: the leave balance (below).

The leave balance

Leave 2026 reads, for example, "26 days, used 9, left 17", "carried over from 2025: 4 (until 30.09.2026)", "on demand 2 of 4", "sick leave 6" and "day 8 h, job share 1". Without the seniority: "Entitlement of 20 days assumed. Set the seniority to get 26 days from 10 years on."

Change opens the balance of the year:

The balance warns: "Leave on demand: 5 days, the limit is 4 a year.", "Childcare: 3 days, the limit is 2 a year.", "Used more leave than available, by 2 days.", "Carried-over leave left: 4 days. It should be used by 30.09.2026." The rules behind the balance are marked to verify; your company's payroll decides.

The calendar

People, Calendar colours the month by code for everyone in the filter (Drivers, Others or Everyone), with the document deadlines: "Document expired", "Document expires within 30 days" and "Document deadline". A day shows "Sick leave: Marek Zieliński". Previous month, This month and Next month move it.

The month summary

People, Summary is the month as a table: one row per person, one column per code, and the totals. Who: Drivers, Others or Everyone; Show: Days or Hours.

• "Days as each code counts them: leave in working days, sick leave in calendar days."
• "Hours: working days times the daily norm of the person."
• "Corrected by hand: 2."
• Download Excel; the ⋯ menu adds Download CSV and Read from Marcos.

Reading absences from Marcos

People, ⋯, Read from Marcos: "In Marcos, export the absence summary (Analysis) to Excel and choose the file here. Quanty counts every absence again."

1. Choose the file: the .xlsx or CSV export with the columns Person, Code and Date from, up to 5 MB and 5 000 lines. An old .xls file: "Save the file in Excel as .xlsx or .csv and load it again."
2. Read the result: "Absences in the file: 214 (01.01.2026 to 31.10.2026).", "To read in: 180.", "Already in Quanty: 30.", "Overlapping another absence: 4."
3. Tell Quanty who and what this is: for each unknown name, "Who is Jan Kowalski?" (Choose a person, Add as a new person or Skip), and for each unknown code, "Which kind is Urlop wyp.?" (Choose the kind).
4. Click Read in absences: 180. "Absences read in: 180.", "New people: 1.", "Left out, overlapping: 4." Show the month opens the summary.

Each line shows its state: to read in, already there, overlaps, who?, which kind?, skipped, unreadable. "Marcos counts differently in 12 lines (every day as 24 hours). Quanty counts working days and the daily norm." Overlapping lines are never written. A code's Other names let Quanty recognise it next time.

Good to know

• An absence on a day an order is planned for the driver raises an urgent issue, and the planner shows the absence on the tractor (see Planner).
• A trip on a day of absence pays no diet for that day, and leave and sick leave are not days abroad (see Trips and diets).
• The month summary is at most a year at a time.

Related pages

• The person card.
• TMS people, trips and working time.
• Planner: absences on the tractors.
• TMS overview: the Absences settings pane.