Posting declarations
When your own trucks load and unload abroad, People, Posting shows, month by month, each driver's cabotage and cross-trade by country and whether a posting declaration covers it. Quanty prepares the data of each declaration; you file it in the EU's IMI portal yourself and type its number back, so you always see what is filed, what is late and what is missing.
Before you start
- Your organization has the TMS add-on. Open Fleet, People, Posting.
- Everyone can see the view and the declarations. Preparing, saving the number, adding the PDF, renewing and withdrawing needs a role that may change TMS data with the Fleet module. The IMI declarations company data are an admin's.
- The view reads your own-fleet orders, the sets and telematics. Orders done by carriers are not here.
- "Quanty does not file declarations by itself: you file it in the portal and type its number here."
The Posting view
This month and the arrows pick the month. One row per driver, country and kind:
| Column | What it shows |
|---|---|
| Driver | The driver. "From Marcos TMS" when he comes from your existing system. |
| Country | The country and the trucks, for example DE Germany, PO 5KM21. |
| Kind | Cabotage or Cross-trade. |
| Days | The days in that country in the month. |
| Hours | "≈ 16 h": "Hours are the time in the country, at most a working day per day or the recorded working time." |
| Declaration | The state, as a dot and words (below), with Prepare or Open. |
"An estimate from the orders and telematics." With nothing abroad: "No cabotage and no cross-trade this month. Orders of your own trucks that load and unload abroad show up here with their posting declarations."
The state of a declaration
| State | Means |
|---|---|
| valid until 31.03.2027 | A filed declaration covers the posting. |
| expires 14.11.2026 | It ends within 14 days. |
| no declaration | Nothing covers the posting yet. |
| prepared, not filed | A draft waits to be filed in the portal. |
| the truck is not on it | The declaration does not list the truck that drove. |
| does not cover every day | The posting has days outside the declaration. |
| outside the EU posting rules | Quanty counts this stay as outside the EU posting rules. |
| filed late | "The declaration was filed after the posting had started." |
A posting without a declaration raises an issue, urgent from 24 hours before the loading.
Preparing and filing
- Click File the missing declarations (3) for every posting without one, or Prepare on a row. Quanty makes drafts.
- To file in the portal lists the drafts: "Open each one, copy its data into the IMI portal, file it and type its number back." A posting that has already started is marked: "The posting has already started: the declaration will be late, file it as soon as you can."
- Open a declaration (below), click Open the IMI portal, and copy each value with Copy.
- File it at postingdeclaration.eu.
- Back in Quanty, under After filing in the portal, type the Declaration number, the Filed on day and the Valid from and Valid until dates as filed, and click Save number. "The filing day says whether it was in time for the posting." The declaration reads "Filed in the portal, number …".
- Add the PDF from the portal keeps the PDF the portal gives you.
A declaration
"Marek Zieliński: posting in Germany", with its dates and status: Prepared, Valid, Expiring, Expired or Withdrawn.
Data for the portal: "Copy each value into postingdeclaration.eu. What Quanty does not have, you fill in there." A value Quanty does not have reads "fill in in the portal".
| Section | Values |
|---|---|
| Company | Name, VAT number, Address, Community licence. |
| Contact person | Name, E-mail, Phone. |
| Driver | First name, Last name, Date of birth, Driving licence, Contract since, Law of the contract. |
| Posting | Country, From, To, Kind (International carriage or Cabotage), Vehicles. |
The rules of a declaration:
- It covers at most six months: "A declaration covers at most six months."
- The filing day cannot be in the future.
- Changing the dates or the trucks after filing marks it: "Changed in Quanty after filing: update it in the portal and save the number again."
- The PDF is a PDF of up to 10 MB, kept private in Files ("Open the PDF").
The More menu holds:
- Renew: a new six-month draft for the same driver and country.
- Withdrawn in the portal: after you withdrew it in the portal. A withdrawn declaration cannot change: "This declaration was withdrawn. Renew it instead."
- Delete the draft: only a draft can be deleted.
For a driver from Marcos TMS: "This driver comes from Marcos TMS: check that Marcos has not filed this declaration already."
The IMI company data
TMS settings, Connections, IMI declarations: "Quanty prepares the data of each posting declaration; you file it at postingdeclaration.eu and type its number back." The card reads Manual mode, with "No community licence number yet" or "Company data filled in".
Set up (admins) opens the dialog: "Shown on every posting declaration Quanty prepares."
| Field | Example |
|---|---|
| Community licence number | PL 0012345 |
| Contact person | Anna Kowalska |
| Contact e-mail | anna.kowalska@example.com |
| Contact phone | +48 61 123 45 67 |
Others see it with Show: "Only an administrator can change this."
Good to know
- The driver also sees "Posting this month" on his card ("Germany: 2 days").
- The days and hours are estimates; the declaration you file in the portal is what counts.
- The IMI posting declaration document kind on the person card is a separate place for a declaration paper you got elsewhere (see The person card).
- Diets during posting are a setting (off by default, see Trips and diets).
Estimates, not rulings
Whether a declaration is needed and what pay is due during posting stays your company's decision. Quanty shows what the orders and telematics say so you can check it; it does not tell you what the law requires.
Related pages
- Cabotage, return to base and tachograph files.
- TMS people, trips and working time.
- Trips and diets.
- TMS overview: the Connections pane.